Wayferry's 4 Phase Software Selection Process

While selecting the best software for your needs is important, it is absolutely critical to avoid purchasing the wrong software.

Phase 1: Requirements Analysis

Meet with users

Projects start with a kick-off meeting. Then we interview process owners and stakeholders to gather requirements and any products they want to be considered.

Software research

We use our extensive knowledge of the market to identify software product candidates that could potentially meet the needs.

Develop requirements

We add requirements from our libraries. Then we employ the reverse engineering technique to discover all significant requirements, including unknowns.

Weight requirements

We interview teams to weight requirements. This creates your Requirements Profile, your unique standard against which software is evaluated. It also creates and nurtures user buy-in and ownership of the new software.

The Wayferry process is also designed to collect information that will be used by the implementation team. This reduces the risks of schedules slipping, unexpected costs and business disruption when the new software goes live.

Phase 2: Software Evaluation

Due diligence

If third-party implementation vendors will be used, perform due diligence on these vendors. You want the vendor you will use for implementation to be the one that responds to your RFI.

Solicit vendor input

Your Requirements Profile is used to create RFIs which are sent to vendors.

Gap analysis

Our proprietary app captures vendor responses and automatically computes the gap analysis.

Rank software

Our app ranks potential software products by how well they meet your particular requirements.

Scope check

We verify your requirements match market offerings. You avoid purchasing software that does everything but is not particularly good at anything.


Phase 3: Selection & Purchase


We assist your team to select up to three software products for demonstration.


Wayferry creates the script, arranges the demonstrations, collects and summarizes employee feedback.

Provisional selection

We help your team make a provisional software selection based on the gap analysis and demonstration feedback.

Audit and validate

Eliminate "over-optimistic" vendors who misrepresent their software.

Check references

Wayferry interviews references. If our research identifies customers not supplied by the vendor, they can be interviewed.


If the provisionally selected product passes the audit and reference checks, the software selection decision is confirmed. You purchase the software knowing exactly how well it will meet your particular needs.


Phase 4: Post-Purchase

Implementation export

All relevant information discovered and collected during the software selection is exported and given to the implementation project manager.

Implementation project plan

The implementation project manager uses evaluation data to prepare accurate project estimates and schedules.

Reduce implementation risks

No software is perfect. The evaluation identifies all areas where the selected product does not adequately meet requirements. The project manager then proactively allocates additional resources to prevent these areas from causing implementation delays.

Reduce decision latency

Decision latency is the time taken to get questions answered, and it is a primary source of implementation delays. Well written requirements that describe what is wanted, why, who and how important it is, reduce decision latency and keep projects on schedule.

Client project management

Wayferry's subject matter experts understand your needs and can represent you as a project manager on the implementation team.

Maximize software ROI

Once the new software is in production, the evaluation is used to identify unused functional areas that can be brought into production. This is how the value of your software investment is maximized.

Wayferry guarantee

Wayferry offers a 100% money back guarantee of our consulting fees if the selected software does not meet your expectations. See contract for details.


Ensure your next major software purchase meets expectations.
To explore if we can help you, call us on 858-866-9780 or contact us by email.